Challenge

Many companies have important documents that are dispersed through folders, paper files, emails, and systems. Employees can spend up to 30% of their time searching for internal documents in their current system that drastically slows down company flows. By having paper documents stored in an office setting you not only increase your chance of misplacing these documents, but you are also putting your company at a security risk. Printing large amounts of paper can also increase company costs.

Value

Enterprise Content Management (ECM) in its simplest form is software used to centrally store, track, generate, and distribute an organization’s unstructured information. You can think of ECM as being a knowledge distribution network that spreads blueprints to problems already solved within an enterprise and deduplicates effort by making knowledge searchable and deliverable. One of the biggest benefits ECM offers is the digitization of traditionally paper-based processes. The better engineered these processes are, the higher the benefit to the organization. A common mistake we see is the digitization of processes as-is when technology gives us the opportunity to improve the process in ways we may not have thought possible. 

Save Time

Allow employees to quickly search, index, and retrieve content 

Secure

Provide control over information to confidently provide source data while preventing unwanted access 

Maintain Policies

Maintain and demonstrate compliance with data and record policies 

Reduce Paper

Digitize paper documents and forms to convert to a paperless office 

Track Involvement

Automate, track, and facilitate employee involvement with business processes 

Employee Collaboration 

Allow employees to share, collaborate on, and review digital content